We provide a complete end-to-end process in Technology Expense Management, spanning from the receipt of Client invoices to the preparation of Journals with designated cost centre allocations for direct journal import into our Clients' accounting software.
Billing Receipt & Processing
Client-related invoices are received directly by Temis through various mediums including file transfer, email, or via a bespoke supplier portal. This alleviates the Client's administrative and processing burden, freeing up key staff for other responsibilities. Billing data is then imported by Temis into our proprietary software systems.
Our database is updated with starter and leaver details, typically exported from our Client’s HR system. This assists us in identifying new employees as well as those who have left the company, thereby reducing Client administration time and enhancing the accuracy of our reporting. This leads to more accurate decision-making processes.
Moreover, this approach solves the occasional mystery of who is using which technology assets, in addition to aiding in the precise apportionment of technology costs.
The financial journals are prepared and made available to the finance team for direct import into the accounting software. The Technology costs are verified, factoring in the cost centre allocation and any miscellaneous cost apportionments for management accounting preparation.
This process instills confidence in the finance team regarding the veracity of the technology-related charges, thereby authorising these invoices for payment.