We provide a complete end-to-end process on Technology Expense Management from receiving Client invoices to the preparation of Journals with prescribed cost centre allocation for the direct journal import into our Clients accounting software.
Billing Receipt & Processing
Client related invoices are received directly by Temis by a number of mediums file transfer, email or via a bespoke supplier portal. This alleviates Client administration and processing burden freeing up key staff for other responsibilities. Billing data is then imported by Temis into our proprietary software systems.
Our database is updated with starter and leaver details which are generally exported from our Client’s HR system. This helps us to identify new employees as well as the ones who have left the company. This reduces Client administration time and improves the accuracy of our reporting, facilitating a more accurate decision making process.
Further, this solves the occasional mystery of who has what phone in addition to aiding the precise apportionment of telecoms cost.
The financial journals are prepared and made available to the finance team for direct import into the accounting software. The Telecoms cost is verified and factors in the cost center allocation and any miscellaneous cost apportionment for management accounting preparation.
This process gives the finance team confidence in the veracity of the telecom related charges to authorise these invoices for payment.